HOME >  Civic Groups > ACT - ACT Meeting Notes: 1-13-05

ACT
Meeting Notes
January 13, 2005

Roll Call: Rose Mary Nelson. Marlene Young, Renee Cardarelle, Aaron Brown, Maggie Freiberg, Sherry Sweetnam (welcome to Sherry Sweetnam - New Member) Guest: Mike Nelson, CPA & Partner, Miller Welle Heiser 320-253-9505

NOTES: Taken by Rose Mary Nelson for Amy Miller, Secretary

Treasurers Report Approved - The ACT Team requested that the dollars for Banners ($3462.45) be moved to Admin. to be used for by ACT organization. High Light>>> 10k contribution from local family foundation from Annandale for Portable Stage.

Advocate Update - Rose Mary volunteered to call Jessica Chapman to get the update done. Make sure all Chairs have their information updated for Jessica by Friday, 1/21/04.

Bylaws/Structure - Laura & Renee are working on this. We need to get Incorporated before we can file to become a 501c3 per Mike Nelson.

Insurance for the ACT Board - Marlene is working on this, but we need to be incorporated and complete our structure and bylaws to secure insurance.

501c3 - Mike Nelson joined our meeting and gave an overview on the work and the different rules to becoming a 501c3. He mentioned the following:

• There is a minimum IRS Fee of $500.00. This could be higher depending if the donations are over 10k.
• There is new form that was released 10/04, but just became available on the web site. Mike provided ACT with a copy of the new form# 1023, Application for Recognition of Exemption, under code 501(c)(3) of the Internal Revenue Code. This new form is suppose to speed the process. Laura is working on this. Rose Mary will get the new form to Laura. The Chairs are willing to get together in a "working session" to complete these forms. The Chairs would also like to get some advance notice on the 5 year forecasting piece that Mike Nelson mentioned in the meeting.
• Mike Nelson is willing to review Form 1023 when it is complete to make sure we have included everything we need.
• An Annual Report has to be filed with the Attorney General's Office if ACT receives more than $25,000 in the calendar year.
• If ACT receives a donation  more than $350k in any calendar year, we must complete an annual audit which could cost $2500.00 to complete.

FUNDRAISER - Mark your calendars for October 1, 2005 for the Portable Stage Fundraiser. This is a dinner, dance, silent auction at Reichels. Spread the word! More information to follow.

TEAM REPORTS

• ACT Community Trails - Working on new brochure, Rewrote Grant & submitted (Federal Transportation Dollars) - This grant is a priority for the County. The team is hoping for approval this time around.
• Community Center - Plan to complete new brochure by 4/2/05. Marlene has been asked to join the Facilities Group from the school. This is a positive linkage since the grade school could be a possible site for the Community Center.
• Skate Board Park - Maggie is working with Mark Mattese from the Park & Rec. He plans to do aerial photos  to look for possible sites for the Skate Board Park. She is also working with Karla Heeter to set goals and meet objectives for 2005 to move towards getting our new Skate Board Park.
• Arts & Culture -  Mark your calendars for the Fund Raiser for the Portable Performance Stage - Oct. 1, 2005 - Reichels.

Aaron Brown suggested that we get the Middle School involved in some Fund Raising. Rose Mary & Renee will meet with Aaron to make plans for a fundraiser for the ACT Organization.  Sherry also volunteered to work with Aaron.

NEXT MEETING: THURSDAY, FEBRUARY 10, 6 PM AT SOUTHBROOK
PLEASE MAKE AN EFFORT TO ATTEND. WE NEED YOUR HELP.