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Annandale Area Public Library - Friends of the Library
Meeting Notes - November 9, 2004
ANNANDALE AREA FRIENDS OF THE LIBRARY
November 9, 2004 7:00 p.m.
- Cindy Ahrens opened the meeting with 16 members present. Review of
October 12 meeting action items:
--Purchase of flat monitor for standing staff work station and printer for
seated check out station has been approved by the Library Board for up to
--Author event: Muriel had contacted Reichel's and Cindy followed up to
confirm the booking; MN Crime Wave authors have been booked for April 8,
--Deanna Larson Usborne Book Fair was denied for the Annandale Holiday Craft
--GRRL Advocacy Training very successful, excellent response from
visitors to the new library, great refreshments from In Hot Water
--Friends reorganizationCindy sent an e-mail asking for additional
volunteers, Cindy met with bank about requirements to open an account, need
to work on process for becoming a 501(c)3.
--Sandy Otto and Barb Lundberg gave an update on the new GRRL computer
- Author Event Update
Date: Friday, April 8, 2005, 6:00 p.m.
Authors Booked: Minnesota Crime Wave (4 mystery writers: Ellen Hart, Carl
Brookins, William Kent Krueger, and Deborah Woodworth)
Location: Reichel's (booked, need to request deposit from LibBd)
Menu: pasta, tomato sauce, meatballs, salad, bread, bars.
--Cost of tickets Decided that tickets would be sold for $15 for Friends
members and $18 for non-members; would hope to sell between 150-200 tickets.
--Volunteer committee: planning, decorations, book sales, tickets, publicity,
Volunteers for decorating: Marion Nelson & Diane Shoberg. Cindy
will send out call for additional volunteers for other tasks.
--Volunteers: look up all author titles for booklist; may prepare list of
titles in GRRL system to help publicize the event.
--Book Sales: Cindy will contact the Buffalo Bookstore about
possibility of ordering & selling book titles of authors both before
the event and during the event.
- Library Volunteers
Cindy reminded all that Friends are responsible for taking the initiative and
contacting the library. Call ahead to schedule volunteer time so work can be
ready and staff can plan. Need: shelving, pulling holds, calling reserves,
other duties as needed. Sandy will provide training as needed and identified.
The Library really needs our help.
- Library Wish List
Since the Library Board has allocated funds for purchase of two of the items
Librarian Sandy Otto listed at the October meeting, the Friends agree that
request should be made to Improvement Club for $1,200 for an additional PAC
(catalog computer), either to be placed at the table or at a stand up station.
Cindy and Sandy will work on the request to Improvement Club.
- Reorganization of Friends
--Bylaws Draft was prepared for discussion; after review and discussion,
Ed Groop moved approval, Diane Shoberg seconded, unanimous approval.
--Election of officers Nominations were taken from those present and the
following were elected by acclamation:
President: Cindy Ahrens
Vice President: Ed Groop
Secretary: Bonnie Gutzwiller
Treasurer: Jean Peterson
--Committee Chairs needed call will be sent out for volunteers
--Open bank account: Cindy & Jean will open account as soon as possible
--Federal Tax ID #--Cindy has applied and received temporary number (needed
--Cindy is trying to set up a meeting with Kimball Friends to find out about
the 501(c)3 process.
- Other Announcements
Reminder of Membership renewal for 2005.
Book Sale options July 1 & 2, 2005: Need to talk to Thursday card
players to see if we could set up early in the community room; if have sale
all day Friday, need to work around the senior lunch hour; will announce
donations can be accepted during month of June; will need to work with City
for storage space and volunteers to come in and sort the materials prior to
sale dates. Look at obtaining additional tables for the sale (from nearby
Decision was made that e-mail meeting notification is appropriate for those
with e-mail access (to save postage); postcard meeting notice will be sent
to those without e-mail.
- Reminder of next meeting: Jan. 11, 2005
Submitted by Cindy Ahrens