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Annandale Area Friends of the Library
Annandale Area Friends of the Library
The mission of the Annandale Area Friends of the Library is to promote excellence in library services by working with the Library Board and staff to support the library, its services and programs. To carry out this mission, the Friends focus will be on fundraising, public relations, volunteer services, and advocacy.
Article I: Name
The name of this organization shall be Annandale Area Friends of the Library.
Article II: Purpose
The purpose of this organization shall be to maintain an association of persons interested in library collection and programs; to focus attention on the library services, facilities, and needs (through volunteers and fundraising efforts); to provide advocates in support of the library community; and to stimulate monetary gifts, magazine & newspaper subscriptions, desirable collections, endowments, and bequests.
Article III: Limitations
Any property, monies or other items of value belongs to this organization or hereafter acquired is and shall be irrevocably dedicated to the herein described purposes, and no individual shall be entitled at any time, including dissolution, to receive any benefits from the property or accounts of the organization. In the event of dissolution or the impossibility of performing the purposes herein described, the assets will be distributed to an organization which is exempt under the Minnesota Revenue Code, or Section 501(c)3 of the Internal Revenue Code.
Article IV: Membership and Dues
Section 1: Membership in this organization shall be open to all individuals and families in supporting its purposes, and to organizations and clubs when representation in the organization is desired.
Section 2: The annual dues shall be determined by the Board of Directors.
Section 3: Each organization, family, or individual shall be entitled to one vote.
Section 4: The fiscal year shall start January 1 and end December 31.
Article V: Officers
Section 1: The Officers of this organization shall be President, Vice-President, Secretary, and Treasurer. These officers compose the Board of Directors.
Section 2: The officers shall be nominated by the membership. Nominations may be made from the floor at the annual meeting with the consent of the nominee.
Section 3: Officers shall be elected by a majority vote of those present at the annual meeting. The terms of office shall be one year. The President shall be an ex-officio member of the Board the year following his/her term. All terms shall begin January 1 following the annual meeting.
Article VI: Committees
Section 1: The Standing Committees shall be as follows: Membership, Programming, Fundraising and Finance. Additional Committees may be identified as needed. The Chairs of the Standing Committees will be designated by the Officers.
Section 2: The President shall be an ex-officio member of all committees.
Article VII: Meetings
Section 1: The organization shall hold its annual meeting on a date selected from September through November for the purpose of electing officers, to receive various reports and to transact any other business. A written notice shall be sent to the members at least two weeks prior to the meeting.
Section 2: In addition to the annual meeting, the organization shall schedule at least three additional meetings each year.
Section 3: Special meetings may be held as directed by the President. A written notice shall be sent to members two weeks before the meeting.
Section 4: At the annual meeting, a majority of those present is sufficient to transact business, except for the purpose of adopting amendments to the bylaws.
Article VIII: Amendments
The bylaws may be amended at any regular or special meeting of the association by a two-thirds majority of the members present. However, the intention to amend bylaws must be given by written notice to the members two weeks prior to the meeting at which time they are to be presented for consideration and a vote.
Article IX: Funds
Section 1: Adequate books of accounts shall be maintained by the Treasurer.
Section 2: No funds or properties shall be disbursed without written authority of the President and Treasurer, following approval by the membership.
Section 3: The Board shall appoint an auditor, not an Officer, to audit the Treasurers books prior to the annual meeting.
Section 4: At the discretion of the Executive Committee, expenditures may be made without prior approval of the membership up to $200.
Article X: Parliamentary Authority
All meetings shall be conducted according to Roberts Rules of Order Revised, except when in conflict with the bylaws of this association or with the laws of the State of Minnesota.
Adopted November 9, 2004.