FOL Meeting Minutes

Annandale Area Friends of the Library

October 11, 2005

Cindy Ahrens called the meeting to order at 7pm, with 12 members present. The minutes from the July 26th meeting were distributed for review and were accepted, MSP (Ron Remington, Carol Anderson).

Jean Peterson gave the Treasurer's Report: balance of $3492.55, including a $500.00 donation from Mary Schultz in memory of Ed, and a $650.00 donation from the State Bank of Annandale . This report was accepted, subject to audit.

1. 501c3 Update - The Friends will pay for the filing and then submit amount to the City for

2. Books sent to Troops - The Friends received an email and Citation from the Master

General thanking us for supporting the Troops.

1. Librarian Update - Sandy

Sandy and Barb attended a Library Staff Development Day on October 10th, including

classes dealing with mentally challenged library users, computer classes, etc.

Sandy thanks all the volunteers who helped with the door count the week of Oct 3rd.

The Library had approximately 568 visitors that week. The counters also kept track

of PAC users and the numbers indicate increased use over last year.

An additional internet station has been on the Library's wish list, but GRRL does not

want Sandy to order, because of limited staff support at HQ. Another station would add

to their network load. Sandy is going to try to keep track of the number of people who

are turned away, and keep as back up when this request is revisited.

2. Library Programs - Sandy is working with Dawn Schaefer-Stumpf on the Fall/Winter

program, and ordering Library kits. The Knitting Club continues to meet at the Library

twice a month on Tuesdays, and Tom Westman has started a non-fiction Book

Club on Wednesday evenings.

3. MLA Report - Cindy

The Ramsey County Library won the $250 for their submission. Cindy passed around

the Applicant Summaries. Motion to reimburse Cindy for her expenses for the

presentation: $65.44. MSP (Barb Lundberg, Marian Nelson).

4. 2006 Author Dinner

Committee to include Marian Nelson and Diane Shoberg (decorations), Cindy Ahrens,

Sandy Otto, Mary Iverson and Carol Anderson. The committee will pick a day to meet.

Discussion included:

- Changing the date from the beginning of April to the end of April or the beginning of

- Planning this as a community literary event, a fund raiser, or both.

- List of possible authors

- Possibility of adding another fund raiser in addition to the Author Dinner and Book

Sale, i.e. Chocolates and Coffee.

- Possibility of having an Authors event at the Library, including only Annandale Area

Guidelines to include a list of books that will not be accepted (Reader's Digest, text,

medical, law, moldy) No books will be accepted on the day before or day of sale.

6. Library Purchases

Sandy has received 2 new book trucks, $514.95. Motion to pay shipping costs over

$400 already approved for trucks. MSP (Carol Anderson, Ed Groop).

Sandy needs an additional Receipt Printer for counter, approximately $250.00. Motion

to purchase, upon approval from GRRL. MSP (Ed Groop, Jean Peterson). Sandy plans

to create self pick up area for reserved books, and put Book Sale books on cart.

Discussion on Library Promotional Items, including wristbands for sale, and free magnets

with library hours listed.

7. Nominating Committee for 2006 FOL officers. The November 1st meeting will be the

annual meeting, to include election of officers. Marian Nelson and Ron Remington

are the nominating committee.

8. 2006 Membership Campaign

Jean Peterson is developing an FOL membership card to be distributed when 2006 dues

are paid. The drive begins in November for January 2006 - December 2006 membership.

Bonnie will send email and postal reminding FOL members that 2006 dues can be sent

to Cindy or Jean or paid at the Library. $2.00 for Seniors, $5.00 for individuals and

$10.00 for family.

9. Chamber of Commerce has requested that we send them nominations for Business of

the Year award.

Library Board Report - Ron Remington

1. Congratulations to the Friends on their award nomination, and thanks to

Dawn Schaefer-Stumpf on the great job she has been doing.

2. Library Director Bescye Burnett has retired.

3. A community survey may result in restructuring of library hours, but not an increase

of hours.

4. The genealogy class by Lucille Nelson was well done, with 5 people attending.

5. The water leaks in the Library are being looked into, and the Board will make sure it's

taken care of.

6. The "OPEN" neon lights are working well, Sandy is checking into covering the wires.

7. Mark is checking to see if the displayed art is covered by insurance, and if it makes a

difference if the art is on loan or donated.

8. Elizabeth and Sally are resigning from the Library Board and the Board is accepting

nominations.

9. Discussion on column/articles in the Advocate regarding the library.

10. The next Library Board meeting will the October 27th at 4pm.

Additional Agenda Items:

Please review and sign up on the Yahoo Volunteer Calendar.

Ed Groop (FOL member on the Library Board Art Committee): Art collection will be

inventoried in November. Ed is checking to see if all tracks/lights are installed.

The next meeting of the FOL will be Tuesday, November 1st, 7pm at the Library.

Meetings was adjourned at 8:50pm.

Respectfully submitted,

Bonnie Gutzwiller