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Annandale Area Public Library - Friends of the Library 
Meeting Notes - January 11, 2005

 
                       ANNANDALE AREA FRIENDS OF THE LIBRARY
                                         January 11, 2005 - 7:00 p.m.
                                                   Meeting Minutes      
 
Cindy Ahrens opened the meeting with 14 members present.
The minutes from the November 9th meeting were distributed and approved as submitted.  
Jean Peterson presented the Treasurer's report and the proposed Operating Expenses for 2005.  The FOL Scrapbook, completed by Darlene Abdella and Bonnie Gutzwiller was displayed and will be kept at the Annandale Library.
 
Unfinished Business      
 
1.  Update on Author Event - April 8, 2005
     - We have Reichel's contract and the $200 deposit from the Library Board
     - We have received the signed contract from the Mn Crime Wave.
     - Waiting for response from the HCL Foundation regarding 2 tickets for Isabel
       Allende May 19 program to be used as door prize.  Other door prizes discussed:
       books signed by author, gift certificates for Buffalo Books, framed posters signed
       by authors.
    - Tickets and book lists have been sent to GRRL for printing.  Requested a total of 250
       tickets to be sold in advance at the Library (100), In Hot Water (100), and at Buffalo
       Books (50).  Tickets will include space for name, address, phone so they can be
       used for door prize drawing.  Ticket Sales start February 1st.
     - Buffalo Books will carry books by authors and will provide books for Friends to sell
       at the event.
     - Decoration Committee volunteers are Marian Nelson and Diane Shoberg.  They will
       start with budget of $50 and will let Sandy Otto know if additional funds are needed.
     - Sandy Otto will send the press releases to the area newspapers during Cindy's
       absence and will send the posters and book lists to the GRRL's when they are
       completed.
     - Muriel Rudolph will check with schools for microphones to be used the night of the       
       event.
     - Need volunteers to take photos at the event for the scrapbook.  Also need volunteers
       (2) to take tickets at the door, (2) for book sales, and (1) host/hostess.  Doors will
       open at 6:00 p.m., dinner at 6:30 p.m., program at 7:30 p.m.
     - There will be a Book Discussion Group prior to the event; Wednesday, March 30th
       7:00 p.m.  Need to post a flyer in the library and send notice to Advocate.
 
2.  Book Sale - during Annandale's Fourth of July Celebration
     - It was decided that the Book Sale would be a one day only event; Saturday, July 2
       from 8 a.m. to 3 p.m.
     - Additional tables are needed.  Also, need volunteers to sort books ahead of time.
     - Book donations will be accepted at the Library during the month of June.
 
3.  Reorganization of Friends
     - Bank Account has been opened.  FOL has received "dues" revenue collected from over
       2004 from the Library Board of Annandale.  Cindy has requested instruction booklet
       from IRS and has received one form:  additional form may be available online, she will
       check.  Request has been sent to ACT for any local resources they may have used to 
       become 501 (c) (3), but no response to date.  The process could take up to a year to
       complete.  This project will be revisited Spring of 2005.  We will need to secure the
       services of a local attorney with non-profit experience.  Julie Sedey will check with
       the Library Board about the $1100 allocated to file for 501 (c) status.
     - The Annandale FOL Officers met in December with the Kimball Friends President and
       the Kimball Librarian.  They supplied a wealth of information to us and to the Clearwater
       Friends.
4.    Memberships:  The Library Board has paid to renew Friends membership in the
       Annandale Chamber of Commerce and to the Minnesota Association of Library
       Friends (MALF) for 2005; Friends will need to pay these in the future.
5.    Library Wish List:  The Improvement Club has authorized the donation of $1500 to the 
       Library for another Catalog Work Station.
 
New Business
 
6.  Annandale Business Expo - April 2, 2005, 9 a.m. - 2 p.m.
     -  Bonnie and Sandy will watch for Expo packet to sign the Friends up for the Expo.
        The motion was made by Erla Kyllonen to authorize up $100 to secure a booth at the
        Expo, seconded by Ed Groop and passed.  Ed and Erla will be notified when the form
        and check have been sent in.
     - Ed Groop, Carol Anderson and Erla Kyllonen volunteered for the Expo Committee.
       There will be further discussion at the March meeting, i.e. membership forms, treats,
       door prize.
7.    Summer Reading Program:  The End of Summer Party for area children will be
       dependent on the dollar amount of available resources.
8.    FOL volunteers needed for Tuesday mornings, Jan - March.  Erla and Julie have
       committed. Anyone else interested, please call Sandy.
9.    Librarian Report - Sandy reported that the rocking chair in the Children's Room has
       arrived, also new computer mice and flat screen monitor.  She will be attending Cluster
       Meeting to discuss new computer system.
10   Friends Meeting Friends will be held at the St. Cloud Library on Monday January 24,
       7-9 p.m.  The focus will be on Advocacy and the Legislative platform.  Please let
       Sandy know if you would like to attend.
11   Library Board will meet January 20, 4 p.m.  Julie will represent FOL and Library Board.
12   The next FOL meeting will be March 22, 7 p.m.
 
The meeting was adjourned at 8:50 p.m.
 
Respectfully submitted by Bonnie Gutzwiller