Annandale Area Library Board

Meeting Minutes

January 20, 2005

 

Members Present:  Jill Bishop, Karen Spiegeler, Denise Safranek, Ron Remington, Kathy Wenngatz, Julie Sedey, Dawn Schaefer Stumpf, Sally Smith, Elizabeth Cabalka (speakerphone), Betty Anderson, Mark Casey (City), Joan Allen (GRRL), Ed Groop (FOL), Bonnie Gutzwiller (FOL)

 

*New Members: Karen Spiegeler, Denise Safranek and Dawn Schaefer Stumpf introduced and welcomed. Officers for this year:  Ron, president; Elizabeth, vice-president; Sally, secretary.

 

*Review of Agenda:  Motion MSP (Sally, Julie) to approve agenda.

 

*Secretarys Report:  Motion MSP (Jill, Karen) to approve.

 

*Library Financials:  Mark presented report with a balance of $3832.69.  Motion MSP (Sally, Jill) to approve.  We reviewed previously approved expenses.  $1100 for Friends to use for expenses to become 501c3 has not been paid out yet.

 

*Librarians Report:  Jill reported that the new computer station has not been ordered yet, but will be soon.  2 new optical mice have been installed on GRRL computers and work great.  Winter reading program Read Your Way Across the USA is underway at this time. A FOL scrapbook has been put together and available for viewing at the library.  A knitters group meets in the library twice a month.  Sandy will use her discretionary funds to purchase another book cart.  A childrens program Series of Unfortunate Events is scheduled for February 7^th.

 

*GRRL Report:  Joan reported that the St. Cloud referendum passed the library portion although there are some complications.  She encouraged us to contact our legislators about the importance of libraries.  On Monday, January 24 at 7 p.m. there will be a library advocacy meeting at the St. Cloud library.

 

*Friends of the Library Report:  Ed and Bonnie summarized the last Friends meeting and highlighted the upcoming author event on April 8^th and other future events.

 

*Old Business:

• Goals and Focus of Library Boarda) Separation of Library Board from Friends of Library Elizabeth put this very well with the following points 1. Steward of the building.  2. Support Sandy and liaison with GRRL. 3. Empower the Friends.  4. Establish good communication with the City.  b) Review of By-Laws members will review them so we can vote at the next meeting.  c)  Our role as a board Elizabeth will create a document of intent concerning relationship of Board and Friends using the 4 points above as a basis.  d) Review of financial status of the board a discussion was held concerning whether we keep an established amount of money for operating expenses and how do we get that money possibly from the City??
• Nominating Committeea)2005 Elizabeth, Julie and Sally.  b)City liaison Elizabeth .
• Art WorkNew committee will be Jill and Dawn and possible a member from Friends. Jill will check on the status of the Lotus Williams paintings and the payments to be made to us from the buyers.
• Technologystatus of new computer was covered in Librarians report.
• Building IssuesFilm has been installed on windows.  Mark believes that all leaks have been taken care of.
• Annandale OnlineJill will add art policy to the website.  The library catalog computer station and free magazine cart have been removed form list.  DVD collection, 2 floor lamps and art hanging system are still on list.  Motion MSP (Julie, Jill) to allocate up to $1600 for the art hanging system.
• Grant ApplicationsNo report.
• Book of Donorsthe book is in place and Ron takes care of updates.

 

*New Business:

• GenealogyRon and Betty are interested in creating a place in the library for this type of research.  What is needed?? Sally will have Joan give a report next month concerning the possibilities.
• Program Advisor roleDawn will work with Friends on getting additional childrens programs started.

 

Next meeting February 17^th at 4 p.m.

 

Respectfully submitted:

Sally Smith