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Library Board Minutes
November 18, 2004

 

Annandale Area Library Board

Meeting Minutes

November 18, 2004

 

Members Present:  Kathy Wenngatz, Julie Sedey, Sally Smith, Jill Bishop, Elizabeth Cabalka, Ed Groop (FOL), Joan Allen (GRRL), Mark Casey (City)

 

*Review of Agenda:  Motion MSP (Elizabeth, Jill) to approve agenda.

 

*Secretarys Report:  Motion MSP (Elizabeth, Julie) to approve minutes.

 

*Library Financials:  Mark presented report.  Balance is $5876.11.  There is a need to keep track of approved budget items that have not been paid out yet.  Sally will look back in minutes and report that to Mark.

 

*Librarians Report:  Jill reported that the transition to the new system was a little bumpy but will be advantageous to all of us as the problems are worked out.  We are waiting for the rocker/glider.

 

*GRRL Report:  Joan reported that the computer transition was necessary as the old system was outdated and no longer supported.  Advocacy training went well.

 

*Friends of the Library Report:  Ed presented Cindys report which covered new officers, Bylaws, April author event, July book sale.  Motion MSP (Elizabeth, Jill) to approve payment of $25 for Chamber membership, $200 Reichels deposit for author event, and $100 reimbursement to Cindy for opening bank account.  Total $325.  Friends Bylaws need signature of President and Secretary.

 

*Old Business:

        Building issuesa. The city has approved film for the west windows and bay window area of library.  West side will be the same as west city hall windows.  Elizabeth will choose the shade of the film for the bay area.  b.  There are no more roof leaks so Joe will replace the ceiling tile that are stained form old leaks.

        Nominating Committee
   a. Denise Safranek and Karen Spiegeler will  replace Kathy and Betty as the new year begins.  Dawn Schaefer Stumpf will be an advisor for children/youth programming.  Motion MSP (Elizabeth, Julie) to approve these new members.  
b.  Officer nominations are President Ron Remington, Vice-president Elizabeth Cabalka, Secretary Sally Smith.  Motion MSP (Julie, Elizabeth ) to accept nominations. 

        Reporting of Library Board Activities Elizabeth will take on this important communication to the city council on a quarterly basis.

        Art WorkMotion MS (Jill, Sally) to allocate $1600 to finish GripLock art hanging system for the library.  Motion failed to pass.

        Goals and Focus of Library BoardSeparation of Library Board from FOLMotion MSP (Jill, Elizabeth ) to payout $409 to Friends that had been deposited in library account from Friends dues.  Elizabeth and Jill have reworked the Board Bylaws and we should review them and be prepared to vote on them in January at our annual meeting.   Would the City possibly cover our operational expensesthis can be presented to Mark at the January meeting.

        TechnologyThe donated computer for the librarians is not working because of an unknown password.  Ed will talk to Steve Bergesch about the problem.

        Annandale On Line and Wish ListItems on list include DVD collection, PAC computer, magazine cart, art hanging system and lamps.

        Grant ApplicationsNo report.

        Book of DonorsNo report.

        Organizational MembershipsNo report.

        Reimbursements for MLA ConferenceDecided to leave the reimbursement amount at $120 each for Julie and Cindy.  Mark will have to reissue checks as they were issued for more.

 

*New Business:

        None

 

Next meeting January 20th at 4 p.m.

 

Respectfully submitted:

Sally Smith