Library Board Minutes October 21, 2004

Annandale Area Library Board

Meeting Minutes

October 21, 2004

 

Members Present:  Jill Bishop, Elizabeth Cabalka, Kathy Wenngatz, Sally Smith, Ron Remington, Julie Sedey, Mark Casey (City), Cindy Ahrens (FOL), Joan Allen (GRRL)

 

*Review of Agenda:  Motion MSP (Elizabeth, Julie) to approve agenda.

 

*Secretarys Report:  Motion MSP (Elizabeth, Jill) to approve report.

 

*Library Financials:  Mark explained the operational budget form.  Balance is $6224.01.  Motion MSP (Sally, Ron) to approve.

 

*Librarians Report:  
1)Per Jill, the library will be closed on November 3^rd and 4^th to implement the new computer system and budget savings as well.  
2)Per Mark the tinting of the west windows will cost $5 per square foot.  He will check the measurements and the council could vote on the expenditure on November 1^st.  
3)There is still a problem with the south door handle and lock.  Refer to Joe.  
4)There is some evidence of roof leaks.  Elizabeth will inform Joe via Mark.

 

*GRRL Report:  

1)Joan reports the Advocacy Workshop will be here on Tuesday 10/26.  
2)Books in a Bag program sets can be purchased for about $100.  
3)Adult winter reading program is Read Your Way Across the USA which will run for 9 weeks starting in January.

 

*Friends of Library Report:  Members discussed disbursement of the funds in the Library Board account to the FOL.  This item will be determined in the future.  Motion MSP (Elizabeth, Julie) to authorize up to $1100 to establish friends as a 501c3.  Mark recommends that we issue a memorandum of intent to be kept as a permanent record.  We will do that as we work on the division.  Cindy and others are working on the Friends By-Laws.  Elizabeth and Jill are working on the Library Board By-Laws.  Motion MSP (Jill, Ron) to approve $23 to be paid to Cindy for a Friends mailing.

 

*Old Business:

• MLA Library ConferenceJulie and Cindy presented their reports of the conference.
• October GRRL Advocacy MeetingAs reported earlier, this meeting will be held here in Annandale on 10/26 at 7 p.m.   Friends are providing the refreshments for the 30+ expected participants.
• Nominating CommitteeRon will be staying on the Board.  Kathy and Betty need to be replaced as their terms are expiring and they have decided not to continue on the Board.  The committee (Jill, Elizabeth, Sally) will work on finding replacements.
• Art WorkThe Schulzetenberg stained glass is hung in the library.  The Art Crawl went well.
• Goals and Focus of the Library BoardDiscussed earlier.
• TechnologyMotion MSP (Elizabeth, Jill) to authorize up to $800 for flat monitor and printer.
• Annandale On Line and Wish ListAdd a magazine cart and 2^nd PAC setup to the listwhich would mean we also need an additional keyboard tray.
• Grant ApplicationsIs Walmart money a literacy grant?  Elizabeth will check with Sandy .  Sally will send a thank you to the Bank.
• Book of DonorsIn place in the Library.

 

 

New Business:

        Cindy asked about newspaper coverage of Library news.  We discussed the possibilities.

 

Next meeting November 18^th at 10 a.m.

 

Respectfully submitted;

Sally Smith