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Library Board Minutes
September 15, 2004


Annandale Area Library Board

Meeting Minutes

September 15, 2004

 

Members Present:  Jill Bishop, Ron Remington, Sally Smith, Kathy Wenngatz, Betty Anderson, Elizabeth Cabalka, Julie Sedey, Mark Casey (city), Cindy Ahrens (FOL), Bescye Burnet (GRRL), Nancy Walton (State of MN), Vern Olekowitz (GRRL)

 

Nancy Walton presented information concerning Library Maintenance of Effort.  She recommends that the FOL setup their own bank account and work on becoming a 501C3.  This could take up to a year to accomplish and we as a board will work toward separating the board and FOL.  Questions of library finance may be directed to nancy.walton@state.mn.us  651-582-8881.  Nancy will send Jill the trustee handbook for our reference.


*Library Financials:  Balance as of 8/31/04 is $4099.01.  Motion MSP(Jill, Elizabeth ) to approve report.

 

*Review of Agenda:  Add MLA Duluth to agenda.  Motion MSP (Sally, Ron) to approve agenda.

 

*Secretarys Report:  Motion MSP (Betty, Julie) to approve.

 

*Librarians Report:  Kathy has purchased a glider ($425.95) for the library.  Delivery will be in 6 to 8 weeks.  The money was previously approved for the purchase.

 

*GRRL Report:  The libraries will be closed on November 3rd and 4th to get the new Horizon Computer system up and running.  Floating collections were explained by Vernthis program would cut down on deliveries by 70%, however the decision to use this system has not been made.

 

*Friends of Library Report:  Cindy plans to schedule a Friends meeting before the October meeting of this board so that by November, the Friends could be setup with officers, etc.  They have an author event planned for spring, however an author still needs to be found.

 

*Old Business:

  • Nominating CommitteeRon, Betty and Kathys terms will expire on 12-31-04 .  They will notify the committee at the October meeting of their decision to serve another term or not.
  • October 26th GRRL Advocacy MeetingThis meeting will be held at 7:00 p.m. in the Community Room.  Elizabeth spoke to Chuck Sterling at the Advocate regarding coverage; she will also contact social studies teachers at the schools about attending.  Cindy will speak to FOL members about refreshments.  Motion MSP (Jill, Elizabeth ) to authorize up to $100 for refreshments. 
  • Art WorkBetty, Elizabeth, and Jill will be creating guidelines for future members of a Library Art committee that discusses ownership of art, art donations, and selling existing art.  Jane Schulzetenberg will be lending her stained glass to display in the library, starting in October.  Three of the four Lotus Williams wildlife paintings donated by Nancy Spencer have been sold.
  • Goals and Focus of the Library BoardThe big change ahead is separating FOL and Library Board.  We will discuss this at a meeting outside of a regular board meeting.  Nancy will send the Trustee Handbook , and she will help us review our by-laws as we proceed.  After Cindy is further on the new FOL by-laws, Jill and Elizabeth will work on new by-laws for the Library Board.
  • Technology-Sandy would like a stand-alone computer system for the back room for staff use, one not online.  Cindy has arranged to get one donated form the Hennepin County Library system.  Jill will ask Mark Casey if we can get window film on the west windows like that on the citys west conference room and Marks office.
  • Grant Applications Sandy has a $1500 check from Wal-Mart.  Thanks need to be sent.  Elizabeth will check on any stipulations of using it and if they need a report on its use.
  • Book of DonorsRon has finished the book; it will be kept on the table by the granite plaque.  Two donations that need to be added are the new Wal-Mart one and Brian Atkinsons class.
  • Organization MembershipsNew memberships in FOL include Dingmann Funeral Care, Annandale Improvement Club and other individuals.  Elizabeth is unable to go to the MLS Conference on October 7th.  Motion MSP (Ron, Elizabeth ) to reimburse expenses up to $120 each for Cindy and Julie if she goes too.

 

New Business:  None

 

Next meeting: October 21st at 10:00 a.m.

 

Respectfully submitted,

Sally Smith

Jill Bishop