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Library Board Minutes
August 19, 2004

Annandale Area Library Board

Meeting Minutes

August 19, 2004

 

Members Present:  Elizabeth Cabalka, Kathy Wenngatz, Ron Remington, Sally Smith, Betty Anderson, Jill Bishop, Dick Anderson (ex-officio), Cindy Ahrens (FOL visitor), Bescye Burnet (GRRL visitor), Joan Allen (GRRL visitor)

 

*Review of the Agenda:  Add MLA conference to old business.  Motion MSP (Jill, Betty) to approve agenda.

 

*Secretarys Report:  Motion MSP (Jill, Elizabeth ) to approve July 26th report.  Motion MSP (Elizabeth, Ron) to approve May 20th report.

 

*Library Financials:  Balance as of July 31st is $4453.01.  Motion MSP (Sally, Ron) to approve report.  Ron will ask Mark for more details concerning donations so thank yous may be sent and donors added to the Donor book.

 

*Librarians Report:  Jill reported from Sandy that it was a busy summer with Cardinal Kids and summer school.  End of summer party was attended by 28 people (13 adults and 15 children)FOL coordinated this.   92 signed up for the summer reading program and 47 finished.  Cindy Ahrens donated a puppet tree and puppets that is very popular.  Jill reported that the paperback spinner is almost ordered and the final price will be under $500.  Sandy received a $225 cash donation to be applied to the cost of a rocker.  Motion MSP (Elizabeth, Jill) to allocate $250 to go with the $225 to purchase a glider rocker upholstered in a coordinating fabric.  The Annandale Bank is having bookmarks made for the library with hours printed on them at no cost to the library.

 

*GRRL Report:  Bescye reported on the workings of finances of libraries in Minnesota .  It was decided that Mark Casey and Nancy Walton of the state library system need to meet to clarify our local finances and the possibility of making some changes to the way FOL funds are handled.  Arrangements have been made for September 15, 2004 for this meeting.

 

*Friends of the Library Report:  Cindy reported on the end of the summer party, future author event, volunteer recognition, Friends membership (currently 41), library signage and the next  Friends meeting on September 7th at 7 PM .  Motion  MSP (Sally, Jill) to allocate $15 for MALF membership.

 

*Old Business:

        Nominating CommitteeJill nominated Julie Sedey.  Motion MSP (Elizabeth, Ron) to recommend the appointment of Julie to fill Stephanies seat on the board.  City Council approval needed and Sally will contact Mark about that process.

        October GRRL Advocacy MeetingThe training will be held here on October 26th.  Letters will be sent out and we need to encourage people to attend.

        Art WorkWe have the Lotus Williams paintings that were donated by Nancy Spencer and 2 have been spoken for at this time.

        Goals and Focus of the Library BoardTabled

        Technology Elizabeth reported that 3 requests were made this summer for internet hookup of laptops in the library.  In order to do this a separate DSL line would need to be installed and we would need to spend $160 to Lakedale, $200 to Bergesch and $50 per month and this still does not address security issues.  This is too costly at this time.

        Annandale Online and Wish ListOn the wish list is a glider rocker, lamps and DVD collection.  Jill will ask Sandy about window treatment on the west windows.

        Grant Applicationsremove from agenda

        Book of DonorsThanks to Ron the book is completed and looks great.  Ron will check with Mark about new donors.

        Organizational MembershipsTabled

        MLA ConferenceMotion MSP (Ron, Betty) to pay for registration, lunch, and gas for a total of $120 for Elizabeth to attend.

 

*New Business:

        Monthly meetingsMeetings will be scheduled for the 3rd Thursday of each month at 10:00 AM through 2004 with the exception of September (see below)

 

Next meeting will be Wednesday, September 15th at 10 AM

 

Respectfully submitted:

Sally Smith