Annandale Area Library Board

Meeting Minutes

March 18, 2004   4 PM   City Hall

 

Members Present:  Ron Remington, Elizabeth Cabalka, Kathy Wenngatz, Sally Smith, Stephanie Rindelaub, Mark Casey city administrator, Joan Allen GRRL

 

*Review of the Agenda:  MSP (Sally, Elizabeth ) to approve agenda.

 

*Secretarys Report:  MSP (Stephanie, Ron) to approve the minutes of the February meeting.

 

*Library Financials:  Presented by Markbalance of $5847.02.  MSP (Sally, Elizabeth) to approve.

 

*Librarians Report:  The float tray for the indoor book drop was ordered on 3-1-04 .  The light switches and entry heater are still not repaired.  Sandy would like some signage above the window on the west side of the building.  Mark will look into it.

 

*GRRL Report:  Joan suggested that a library advocacy training be hosted in Annandale next fall (30 to 50 people).  There is a fund development person at GRRL -  Judy Miller.

 

*Friends of the Library Report:  Stephanie reported that they have joined the Chamber and signed up for the Expo.  Cindy and Stephanie will be ordering the banner.  They will be holding a garage sale on May 1^st and expect there will be some misc. expenses for that.  MSP (Ron, Elizabeth ) to approve spending approximately $1900 for a computer internet station with flat screen and jet direct card for the library as requested by the Friends.  We viewed a volunteer form that was submitted by Sandy.  Library Workers Day is Tuesday, April 20^th and they would like to recognize Sandy and Barb.  MSP (Elizabeth, Stephanie) to spend up to $100 for a gift for Sandy and Barb on Library Workers Day.  Stephanie will have Cindy take care of the purchase.  April 22nd is the next Friends meeting.

 

*Old Business:

• Art WorkThe Pinkham painting is hung in the library.  Jill will talk to Nancy Spencer about the Lotus Williams painting.
• Goals and Focus of the Library BoardWe reworked the wording of the ByLaws and Elizabeth will have them ready to be voted on at the April meeting.  We do need everyone there to vote on By-Laws changes.
• Review of Revised policy for DonationsMSP (Elizabeth, Sally) to adopt the shorter (Jills) Donation Policy.
• TechnologyDiscussed earlier in the meeting  (see Friends section).
• Annandale Online & Wish ListWish list has been updated by Jill and prices are available by clicking on a small blue hyphen on the lower right of the page.  A DVD collection would be $1000.  A paperback spinner and rocker are on the list as well as window treatments.  Kathy will call Rebecca Martin about the window treatments.
• Grant ApplicationsNo report.
• Book of DonorsRon had some examples and we gave our suggestionshe will continue to work on it.
• Organization MembershipsTabled.
• .Ex-officio membership-we agreed it should be reserved as a special position.

 

 *New Business:

• Sartell visitSally reviewed the site visit that was made to our library by some Sartell residents who are also trying to build a library.
• Possible BudgetSome income items could be:  grants, fundraisers, Friends.  Potential expenses: administrative costs, technology, repairs, publicity, advocacy, operating expenses, education.  Food for thought!!

Next meeting will be Thursday, April 15^th at 6PM .

 

Respectfully submitted,

Sally Smith