Annandale Area Library Board

Meeting Minutes

September 18, 2003    4 PM   City Hall

 

*Members present:  Stephanie Rindelaub, Kathy Wenngatz, Elizabeth Cabalka, Ron Remington, Sally Smith, Jill  Bishop.  Mary Degiovanni (briefly)

 

*Reviewed Agenda:  Old library building added to agenda.  MSP (Elizabeth, Jill) to approve agenda.

 

Secretarys Report:  MSP (Stephanie, Jill) to approve minutes of August 26, 2003 meeting.

 

*Library Financials:  Mary reported that with the sale of the book drop, there is about $3200 in the account.  No new donations.

 

*Librarians Report:  Sandy hears praise of the donor plaque.  The south wall shelving is complete and the results are good.  There is a need of a 2^nd checkout computer to be used for the childrens area.

 

*Old Business:

• FurnishingsThe last of the shelving is in and Kim has been paid.  The book drop needs work:  it is a Kim and Shingobee issue.  Mary D. will keep on Shingobee.
• Construction Status1)Light fixture cord has been painted.  2)No quotes yet on fountain lights (per Joe).  3)The international sign  ($150) will be put on the Friends list.  Elizabeth will locate the list for Stephanie.
• Art Work1)A hanging system for 7 walls, 11 pictures will cost $589.20.  MSP (Elizabeth, Sally) to authorize another $100 for the system to be purchased from Griplock Systems 410 Palm Ave, Loft A-18 Caprinteria, CA 93013  800 585-1505.  www.griplocksystems.com.  2)Criteria for art work to be hung in library is being fine tuned.
• Friends of--Cindy Ahrens and Stephanie have met and set a dues structure, proposed calendar and have a probable meeting date set for Oct. 23^rd from 7 to 8:30 at city hall. (This was later in the meeting changed to October 9^th in the library.)  They have received $100 from MALF for startup costs and they will start a checking account with the money.  Information of the meeting will be in the next Advocate and cards sent to those who have expressed interest.
• TechnologyJill reported that getting a protective cover on the monitor doubles the cost of monitors to $500 each.  GRRL is replacing one of the patron machines.
• Minnesota Library Assn. Annual ConferenceThere were no takers to attend the conference.
• Goals & Focus of Library BoardThere was much discussion concerning how this board would work with the Friends.  Possibly the best solution would be for the Board members to be the officers of the Friends group and all donations to go to Library account held by city but to maintain a petty cash (slush) fund for the operating expenses of the Friends.  The by-laws of the Friends would have to drafted to match this idea.
• Donations PolicyA book of donors needs to be set-up in the library for listing everyone who makes a donation as well as the past donors.  Elizabeth will draft a policy for monetary and non-monetary donations.
• Grant ApplicationsNo Report.
• AdvocateHopefully this can soon be turned over to Friends.
• Wish Listthis list and the Friends list will probably end up being one in the same.
• Letterhead, Stationery and Note CardsNo report.  Tabled until next meeting.
• Old Building Sandy has reported that the building needs cleaning and organizing.  We will meet Tuesday, September 23^rd at 10 AM to work on this.

 

Next meeting Thursday, October 16^th at 4PM (may be changed to 10AM )

 

MSP (Elizabeth, Ron) to adjourn

 

Respectfully submitted

Sally Smith