Annandale Area Library Board

Meeting Minutes

November 20, 2003    4 PM   City Hall

 

*Members Present:  Kathy Wenngatz, Jill Bishop, Betty Anderson, Dick Anderson, Sally Smith, Elizabeth Cabalka, Ron Remington, Joan Allen(GRRL rep)

 

*Review of the Agenda:  Added Annandale Online as #2 under Goals and Focus of Library Board.  MSP (Elizabeth, Sally)to approve agenda.

 

*Secretarys Report:  MSP (Elizabeth, Ron) to approve minutes.

 

*Library Financials:  As of 11/20/03 $1872.66 was moved to Operating Account. Add $342.00 income and take out expenses of $588.74 leaving a balance of $1625.92.  MSP (Jill, Betty) to approve.

 

*Librarians Report:  New technology at the library is the biggest news.  Anti-fatigue mats were purchased with the Librarians Discretionary Fund.  Circulation for October 2003 is up by 800 items over October 2002. Sally will write thank yous to the Improvement Club and Jim Schwebel for their donations for technology.

 

 *Old Business:

• Construction Status---The book drop is a Wold problem.  Some repair has been done, now we just need some weather to test it.
• Art WorkThe policy is being fine tuned and should be ready for next meeting.  An additional Pinkham painting has been requested for city hall.  More hanging systems are needed to hang te 3 Williams paintings that are ready.  Money is needed for thatpossibly add to wish list.
• Friends of---At their November 13^th meeting, the members brainstormed fundraising ideas.  A library furniture and book sale will be held on January 16 and 17^th.  A Garage sale is planned for May 1^st with donated items.  Also an end of summer reading party is planned for August 7^th.  December 11 is their next meeting.
• Technology---See librarians report
• Goals & Focus od Library Board---1. Friends Bylaws and some possible changes fo Library Board Bylaws presented by Elizabeth .  We will all review this and Email Elizabeth with comments/questions.  2.  Annandale OnlineJill presented a flow chart of the website.  Updated the wish list.
• Review of Revised Policy for Donations Elizabeth presented the policyshe will make some small changes and present it at the next meeting for approval and Email a final copy to us.  We discussed the need for DVDs at the library as well as cash donations.
• Grant ApplicationsNo report but agreed to leave it on the agenda.
• Advocate---The free space for the library has expired but Sharon Schumacher had given Sally several ways the Friends could still get some publicity (Community page update, news releases and opinion page).  We will check with Mary D about the need to have our meetings announced in the Advocate.
• Wish List---Covered earlier in the meeting.
• Letterhead, Stationery and Note Cards---Presented by Betty.  Kathy will print as needed.  MSP (Jill, Elizabeth ) to accept the stationery (with Bettys name added as artist) with the option of altering as needed.
• Organization MembershipsNo report

 

*New Business:

• Acknowledgement of Mary D discussed.  Dick will work with Mary to choose a date.
• Updated the Briefcase information.

 

Next meeting Thursday, January 15^th at 4 PM at City Hall

 

MSP (Sally, Ron) to adjourn

 

Respectfully Submitted:

Sally Smith