Annandale
Area Library Board
Meeting
Minutes
October 16, 2003
10 AM
City Hall
*Members Present:
Kathy Wenngatz, Stephanie Rindelaub, Elizabeth Cabalka, Ron Remington,
Betty Anderson, Mary Degiovanni, Sally Smith, Dick Anderson, Jill Bishop
*Review of the Agenda:
MSP (Sally, Betty) to approve agenda
*Secretarys Report*:
Address of Griplock Systems should be Carpinteria not Caprinteria.
MSP (Elizabeth, Stephanie) to approve minutes.
*Library Financials:
Per Mary this will be switched to an operating account soon.
Balance is $3073.85 minus $1000 owing on contract for a balance of
$2073.84. MSP (Jill,
Elizabeth
) to approve financial report.
*Librarians Report:
Jill reported that per
Sandy
, Joan Allen should be at meetings.
Elizabeth
will notify Joan of the next meeting. A
computer for childrens checkout is #1 priority.
A cart will be purchased with librarians slush fund.
GRRL will provide mats to be used behind the desk.
*Old Business:
- Construction
StatusBook drop is a Wold responsibilityMary will continue to
pursue issue. Mary suggests
that the fountain gets enough light from the street.
Kathy will talk to Joe about closing down fountain for winter.
- Art
WorkHanging system is here and Joe will install it on 10/30.
The donation policy needs to be in place by the time the artwork is
hung. Lotus Williams artwork
needs to be framed (3 for now). The
art committee will meet on the 22nd at Bettys at
10AM
to make decisions on which 3 and framing details.
- Friends
of27 people attended first meeting and 21 registered to be members.
Next meeting date not determined as yet.
8 members signed up for volunteering at the library.
The fundraising group plans to sell the old library stuff.
Jill will get some (10-20) tickets for the author night at Kimball
on 11/7. Cindy Ahrens working
on a Friends member database. MSP
(Jill,
Elizabeth
) Friends of the Library funds will go through the city following the same
procedures as indicated in the Library Board Bylaws Article IV.
- TechnologyMSP
(Elizabeth, Ron) to approve an additional $150 to make a total of $650 (Schwebel
$500) to purchase a flat screen monitor to replace
Sandy
s circulation monitor. Request
was made to Improvement club to donate $3200 for a new computer and 2 flat
screens.
- Trustee
Membership of ALADecision was made to wait on the
ALA
issue. Possibly the Minnesota
Library Association would be a place to start.
Organization memberships should be a new agenda item.
- Goals
& Focus of Library Board
Elizabeth
presented a flow chart representing the relationship of Friends, GRRL and
City. MSP (Ron, Sally) to
accept this as the organizational structure of the Annandale Area Public
Library. Stephanie,
Cindy, and Elizabeth will work on the Friends ByLaws.
- Setting
Policy for DonationsA policy presented by
Elizabeth
was reviewed and revised.
Elizabeth
will update it for the next meeting.
- Grant
ApplicationsNo report
- Advocatethis
responsibility was handed over to the Friends however the space
availability at no cost may end as of
12/1/03
. Sally will check with
Sharon
at the Advocate.
- Wish
ListStephanie and Jill will get the list updated so we may each
have one.
- Letterhead,
Stationery and Note CardsNo report
*New Business:
None
Next meeting Thursday
November 20th at
4 PM
Respectfully Submitted:
Sally Smith
Online Meeting
October 18, 2003
:
MSP (Jill, Betty) to approve the payment of $2 toward each Kimball
Friends Author Night ticket that is purchased by an Annandale Friends of the
Library member up to 30 tickets ($60). Kathy
and Sally also voted on Email to approve for a majority.