Library Board Minutes October 16, 2003

Annandale Area Library Board

Meeting Minutes

October 16, 2003   10 AM  City Hall

 

*Members Present:  Kathy Wenngatz, Stephanie Rindelaub, Elizabeth Cabalka, Ron Remington, Betty Anderson, Mary Degiovanni, Sally Smith, Dick Anderson, Jill Bishop

 

*Review of the Agenda:  MSP (Sally, Betty) to approve agenda

 

*Secretarys Report*:  Address of Griplock Systems should be Carpinteria not Caprinteria.  MSP (Elizabeth, Stephanie) to approve minutes.

 

*Library Financials:  Per Mary this will be switched to an operating account soon.  Balance is $3073.85 minus $1000 owing on contract for a balance of $2073.84.  MSP (Jill, Elizabeth ) to approve financial report.

 

*Librarians Report:  Jill reported that per Sandy , Joan Allen should be at meetings.  Elizabeth will notify Joan of the next meeting.  A computer for childrens checkout is #1 priority.  A cart will be purchased with librarians slush fund.  GRRL will provide mats to be used behind the desk.

 

*Old Business:

• Construction StatusBook drop is a Wold responsibilityMary will continue to pursue issue.  Mary suggests that the fountain gets enough light from the street.  Kathy will talk to Joe about closing down fountain for winter.
• Art WorkHanging system is here and Joe will install it on 10/30.  The donation policy needs to be in place by the time the artwork is hung.  Lotus Williams artwork needs to be framed (3 for now).  The art committee will meet on the 22^nd at Bettys at 10AM to make decisions on which 3 and framing details.
• Friends of27 people attended first meeting and 21 registered to be members.  Next meeting date not determined as yet.  8 members signed up for volunteering at the library.  The fundraising group plans to sell the old library stuff.  Jill will get some (10-20) tickets for the author night at Kimball on 11/7.  Cindy Ahrens working on a Friends member database.  MSP (Jill, Elizabeth ) Friends of the Library funds will go through the city following the same procedures as indicated in the Library Board Bylaws Article IV. 
• TechnologyMSP (Elizabeth, Ron) to approve an additional $150 to make a total of $650 (Schwebel $500) to purchase a flat screen monitor to replace Sandy s circulation monitor.  Request was made to Improvement club to donate $3200 for a new computer and 2 flat screens.
• Trustee Membership of ALADecision was made to wait on the ALA issue.  Possibly the Minnesota Library Association would be a place to start.  Organization memberships should be a new agenda item.
• Goals & Focus of Library Board Elizabeth presented a flow chart representing the relationship of Friends, GRRL and City.  MSP (Ron, Sally) to accept this as the organizational structure of the Annandale Area Public Library.  Stephanie, Cindy, and Elizabeth will work on the Friends ByLaws.
• Setting Policy for DonationsA policy presented by Elizabeth was reviewed and revised.  Elizabeth will update it for the next meeting.
• Grant ApplicationsNo report
• Advocatethis responsibility was handed over to the Friends however the space availability at no cost may end as of 12/1/03 .  Sally will check with Sharon at the Advocate.
• Wish ListStephanie and Jill will get the list updated so we may each have one.
• Letterhead, Stationery and Note CardsNo report

 

 

*New Business:  None

 

Next meeting Thursday November 20^th at 4 PM                    

 

Respectfully Submitted:  Sally Smith

 

 

Online Meeting  October 18, 2003 :

            MSP (Jill, Betty) to approve the payment of $2 toward each Kimball Friends Author Night ticket that is purchased by an Annandale Friends of the Library member up to 30 tickets ($60).  Kathy and Sally also voted on Email to approve for a majority.