Library Board By-Laws

BYLAWS OF THE

ANNANDALE AREA PUBLIC LIBRARY BOARD

ARTICLE I
Identification

The name of the organization is the Annandale Area Public Library Board, which serves a volunteer leadership role for the Annandale Area Public Library, which is a branch of the Great River Regional Library System.

ARTICLE II
Purpose

The primary purposes of the Annandale Area Public Library Board are to oversee the physical facility housing the library, and to promote the best possible use of all library resources.

ARTICLE III
Board Membership

Section 1: Number and Qualifications

The Library Board is composed of seven (7) members as appointed by the City Council, at least four (4) who shall be residents of the city of Annandale.

Section 2: Term of Office

The initial Board shall consist of three (3) members holding office until December 31, 2004; two (2) members holding office until December 31, 2005; and two (2) members holding office until December 31, 2006. Thereafter, the term of office of Board members shall be three (3) years. A member may serve two (2) full three-year terms. All terms shall end April 30 (effective after Dec. 2010).

Section 3: Disqualifications, Vacancies

Any Board member who is a city resident and moves out of the city limits of Annandale shall be responsible for notifying the city administrator. Upon receipt of such notification, the position shall be declared vacant. When any member fails to attend at least three (3) consecutive meetings of the Board, the Board may declare the position vacant. It shall be the duty of the Secretary to notify the city administrator of the vacancy. The nominating committee (see Article III, Section 6) will then recommend names of persons who may qualify to fill the position.

Section 4: Officers

Officers of the Board shall be a President, a Vice-President, and a Secretary. Officers shall be elected at the regular annual meeting (see Article III, Section 6) for one-year terms. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs.

The duties of the officers are as follows:

The President shall preside at meetings and perform other duties as custom and law assign to the President.
The Vice-President shall assume the duties of the President in the event of the absence or disability of the President.
The Secretary shall keep an accurate record of all proceedings of the Board meetings.

Section 5: Ex-officio Members

The Librarian may serve as an ex-officio non-voting member. The Board may also appoint individuals from the community to serve as non-voting members.

Section 6: Nominations

A nominating committee of three shall be appointed by the Board at the annual meeting in May to serve in this capacity for one calendar year.

The duties of the nominating committee will include:

Proposing candidates at the September monthly meeting to fill vacancies set to expire in the coming year. The Board shall approve new candidates at the September meeting and present their recommendations to the City Council for approval by the City Council. Upon approval of the City Council, the new candidate will assume term/office at the Boards annual meeting in May.
Proposing candidates to fill all un-expired terms as they may occur. Upon approval by the Board, the recommendation(s) shall be presented to the City Council and, upon approval of the City Council, shall immediately assume their term/office on the Board.

ARTICLE IV
Finances

Section 1: Funds

The Library Board shall have exclusive control of monies collected for, or placed to the credit of, the library fund. All monies received for such library fund shall be paid into the City of Annandale treasury, credited to the library fund, accounted for separately from other monies, and paid out only upon itemized vouchers approved by the Board. The city administrator shall be the treasurer for the Library Board, but shall not be a member thereof.

ARTICLE V
Meetings

Section 1: Meeting Schedule

The Library Board shall meet monthly or on such other regular basis as the Board determines. A regular meeting may be cancelled by the President or Vice-President if there is insufficient business.

Section 2: Annual Meeting

The Board shall hold its annual meeting in May for the purpose of electing officers and reviewing bylaws. Notice shall be sent to members prior to the meeting. At the annual meeting, a majority vote of those present is sufficient to transact business, except for the purpose of adopting amendments to the bylaws, which requires a majority vote of the entire Board.

Section 3: Special Meetings

Special meetings of the Board may be called by the President, or upon request of three (3) members, for the transaction of business as stated in the meeting request. Notice stating the time and place of any special meeting and the purpose for which it is called shall be given to each member of the Board in advance of the meeting.

Section 4: Quorum

A quorum for transaction of business shall consist of a simple majority of members of the Board.

ARTICLE VI
Committees

The President shall appoint committees for study of special problems at the need arises.

ARTICLE VII
Great River Regional Library

The Annandale Board will make its concerns for quality library service known to the governing Board of the Great River Regional Library, but shall not have direct control over the operations of the library.

ARTICLE VIII
Amendments

These bylaws may be amended at any regular meeting of the Board with a majority vote of the entire Board roster, providing the amendment was stated at the preceding meeting.

These bylaws shall be in force upon adoption by the Annandale Area Public Library Board.

Library Board Bylaws History:

Adopted February 17, 2005.
Re-affirmed January 19, 2006
Re-affirmed January 2007
Revised January 3, 2008
Revised September 3, 2009

Cynthia Ahrens, President

Julie Sedey, Secretary