1. The Sound System - The
group discussed the need of protocol for letting other members of the
community use the sound system as it's not part of the portable stage.
Annandale State Bank wants to use it for July 4th and the triathlon
committee for the Heart of the Lakes Triathlon. Dawn Schaefer Stumpf
volunteered to type up a document. There was also discussion of where
to store the sound system. Dawn Schaefer Stumpf agreed to store it during
the concert series and the rest of the season it will be stored at the
Snooty Fox Gallery.
2. The Concerts in the Park series
- Dawn Schaefer Stumpf has confirmation letters going out to all
of the bands. Zane Schaefer is following up on whether or not we can use the
kiosk on Hwy 55 and Oak to advertise the concerts. Laura Hood Beckman is
working on food and beverages. Charlene Schaefer is working on velcro for
the stage skirting. Wendy Webb is getting the posters printed and is looking
for volunteers to hang the posters around town and other local businesses. The
group agreed to hand out brochures at the park to help promote all the bands
for the summer.
3. Dancing in the Pavilion -
Dawn mentioned that Tory Schaefer wants to volunteer once a month as a DJ
to sponsor dances (for all ages) in the Park Pavilion at no charge to the
community. Each month could bring a different dance theme or style. The
question was whether the committee could back it or not. Cost of the
Pavilion is $25 per usage. Dawn is checking with City Hall on the
availability of the Pavilion. Motion made by Dawn Stumpf/second by the rest
of the group- passed unanimous)
4. Petals and Palate Garden Tour and
Luncheon- Wendy is working on printing posters and
will be looking for help in getting them distributed around town. Laura has
the garden tour tickets printed and can really use help from everyone
to get the word out and help sell tickets. Laura will also work on
sending out the letter she sent out last year to all the participating
garden owners. During the meeting, Charlene Schaefer confirmed that Susan
Envy agreed to be our 6th garden. We are still looking for 1 more garden, so
if you know of anyone who is interested or has a lovely garden that they'd
like to show off, please let Laura Hood Beckman know as soon as possible.
Ardis Nelson is working on compiling a mailing list from some of the
attendees of the tour from last year. The plan is to send out reminder post
cards to help create the buzz for this year. Charlene is working on poster
paper in order to make signs for the tour. Susan Hankerson
confirmed that Cottage Gourmets will be doing the food for this event.
The postcard size handouts and folded brochures with the summer
concerts and our events went over well at this years Business Expo.
5. Donations - We are always
looking for donations of prizes where chances can be sold for a dollar at
the Petals and Palate Tour and Holiday Home Tour. If you are ever out and
about, please ask the business owners or managers if they would like to
donate prizes for our fundraisers. Please let Wendy Webb or Laura Hood
Beckman know if you need any ACT donation receipt forms and/or Thank You
cards. Prizes can be dropped off at the Snooty Fox Gallery.
6. The Computer Age - Wendy came up
with a suggestion that it would be nice for the Arts & Culture committee
to have their own laptop computer to use to store all of the data they are
creating for all these events, record meeting minutes, save mailing lists,
etc. Sherry Sweetnam volunteered to follow up with Steve Bergesch to see if
he has any recommendations for the team. If any of you have connections or
can get a laptop donated to a good cause, please let Wendy Webb know.
7. Our next meeting will be June 7th at 5
p.m., but more meetings may be necessary with the first concert
approaching so fast.
As a reminder, here is a list of the events so far for this year:
SUMMER CONCERT SCHEDULE
June 8 - Annandale Community Band
June 22 - Rusty's Rockin' Jamboree (Childrens)
July 13 - Wannabe Hasbeens (Alternative Rock)
July 27 - Jayber Crow (Alternative/folk)
Aug 10 - Lee Peterson's Jazz Quartet
Aug 24 - Granite City Brass (Broadway Tunes)
Petals and Palate Garden Tour and Luncheon -
Saturday, July 7th
Downtown Art Crawl - Thursday, October 4th
Holiday Home Tour - Saturday, November 17th
Thanks so much to everyone who participated in this
months meeting.
Respectfully Submitted,
Wendy Webb
